Minutes of meeting 18th May 2005 at CR’s House
Present : Caroline Rix, Julie Turner, Sarah Francis, Jonty Rix, Jackie Burke, Chris Napper
Apologies: James Peck, Alina Greetham, Sandra Kirkman, Sarah Pell
Continuation of meeting held the previous week
Committee Restructuring:
Discussed the new proposals prepared for the split of roles across committee and staff. There was general support for draft proposals presented by CR. These will redistribute administrative tasks from 3 officers to 5 and will pass matters relating Health and safety, Additional Support Needs (formerly SENCO), Child Protection and Fundraising to other identified members of the committee. This will mean that the roles of Chair and Treasurer will be better shared in future, meaning that the running of the playgroup will fall less on a few individuals and become more of a communal responsibility.
Comments to be incorporated and then reproduced
JP needs to give further thought to redistribution of current Treasurer roles
New named role – Committee Support Officer. This will be filled by the chair when they step down. They will provide advice, support and continuity.
Everything that goes on within Tiggers needs to have a member of the committee involved.
Team Leader roles:
New roles to be in operation from after half term. This will be operated on a trial basis with an appraisal/review at the end of the summer term to see how everyone feels.
Communication meeting feedback:
The issue raised concerning children there before start time, was noted. CN felt this had been addressed. Need to ensure that clearing up of heavy items at the end of a session does not take place until all children have left.
Staff & Committee meetings: It was agreed that these should take place and this will be taken forward. Staff should also be aware that they are welcome at the committee meetings. Clarification required on what should be discussed at these meetings.
The 2-way book was agreed and this will be implemented.
New parent inductions: It was suggested that new starters could start Tiggers at 9:30 on their first day. This will mean that the initial morning rush will be over and the keyworker can dedicate their time to the new parent and child. New starters should be staggered so there is only 1 new starter a day (policies say this anyway).
Bookcase:
It was suggested that staff should check to see if there was spare storage for two boxes of books that can brought out on alternate weeks, with books being placed in the bookcase daily.
A new bookcase will be looked into that is lighter (All those in catalogue looked the same weight or too big!)
Mentor: Debbie Crook starts at the end of the summer term
AOB:
JT raised the issue about Bees. Unfortunately there is nothing that can be done about this. They are local honeybees that are collecting pollen from the Cotoneaster on the Parish room wall. However we need to ensure that all staff are aware of how to react to allergic reactions and to identify new reactions. CR to add this to the Policies & Procedures.
JT raised the issue over the black school bags being left out. There are parties at the hall and from a security aspects it would be better for the bags to be elsewhere. Agreed that black bags should be taken home on the last week day.
SF & JB offered to take on the organising of the Fundraising sub-committee and this was welcomed by everyone present.
Full financial breakdown needed from James before the end of term.
Plan of action:
|
2nd week of ½ term |
newsletter to parents asking for new committee members |
|
21st June |
committee meeting |
|
5th July |
staff & committee meeting. This will be a one-off with all committee members to discuss the new structure and how it is working |
Actions arising from
meeting:
|
CR |
Redraft updated Policies & Procedures to include section on allergic reactions and fire drill details. Letter to ask parents to take black bags home on last week session. Implement team leader roles on trial basis |
|
JP |
Full financial breakdown required. JP needs to give further thought to redistribution of current Treasurer roles. |
|
SF & JB |
Form fundraising sub-committee |
To be discussed at next meeting:
Fundraising committee
Allocation of new committee roles
Communication meeting framework
Fees
Changing of the constitution.
Date of next meeting:
Committee Meeting: Tuesday 21st June 20:00 CR’s house
Staff & Committee meeting: Tuesday 5th July Venue and time to be decided