Minutes of meeting 11th May 2005 at CR’s House
Present : Caroline Rix, Julie Turner, Sarah Francis, Jonty Rix, Sandra Kirkman, Alina Greetham, Jackie Burke, Sarah Pell, Chris Napper
Apologies: James Peck
Minutes of last meeting: Agreed.
James to still check if insurance covers digital camera left on site
Matters arising from previous meeting: CR wants to handover the organising of the Tiggers stall at the summer fete. CN agreed to take this over. Still waiting for information concerning the use of the hard standing for play cars/toys.
Summer fete meeting 1st June, SK agreed to attend as Tiggers representative.
New member of staff – Ann Clark. Currently doing 3 sessions a week, increasing to 4 after half term.
Sarah Pell is presently an emergency helper. Sarah will cover for Ann when she attends her Fostering GNVQ once a month and will also be needed after half term for 1 session in order for us to have five members of staff present every day this term. NB Whenever Robbie Rix is present at Tiggers we are being funded ₤21 towards an “extra member of staff” from WSCC.
Updated Policies and Procedures: All comments agreed and will be incorporated. Page numbers to be inserted.
The fire policy to be extended to include information on how the drill takes place.
Issue raised about there being only one point of exit from the grounds. Consider putting a gate in the back fence.
CR to redraft her update of the policies and procedures and then all committee members will be required to sign.
Committee Restructuring: A lot of work has been done since the new committee was formed but there is still lots more to be done and more input & help from other committee members is required to keep things moving forward. A list was presented by CR of all the jobs that need to be done to run Tiggers and who, at the present, time does them.
Committee induction pack will be drawn up – this will be discussed at the next meeting.
The jobs that the chair undertakes needs to be spread across other committee members to ensure we do not have just one person who knows what is going on.
New parents do not know that their help is required on the committee, we need to take on a more personal approach and talk to the parents about the committee. (Note from CR The new Welcome Pack should be read by members of the committee who have older children as it explains quite clearly that the committee is run by volunteers and that if it were not it would not be allowed to run in its present form.) JB agreed to promote the committee as she is good at talking to people.
Ardingly playgroup achieved a Very Good Ofsted rating – could we learn from them? (The Ofsted rating relates specifically to what happens at the sessions and we could not get a better rating without better evidence of our practice, better planning via observation and using and keeping developmental records of all the children. Hence the KEY ISSUE 1 the action plan of which went out to parents after Christmas with a copy of the full Ofsted Inspection)
CR to draw up a yearly plan with key milestones that need to be met. This will be included in the committee induction pack eg Training Vouchers run from April to April and are worth ₤250 per annum.
Communication meeting feedback: discussed the proposal of the new staff structure and it was felt this was a good idea. Feedback from the communication meeting with staff to be continued at the next committee meeting.
Actions arising from
meeting:
|
James |
check insurance policy to ensure covered for digital camera |
|
Chris |
Take over summer fete organization with SK and SP |
|
Sandra |
Attend summer fete meeting as Tiggers rep |
|
Caroline |
Update Policies & Procedures with comments Yearly plan with key milestones (this and lower one to be completed during the Summer Holidays probably) Committee Induction Pack |
|
All |
Review list of committee jobs and volunteer skills |
Date of next meeting: Wednesday 18th May 20:00 CR’s house