TUESDAY 20th APRIL 2004 AT 8 PM IN THE WI
ROOM, BALCOMBE VICTORY HALL
Present: Mr Graham Gosney (Chairman), Mr Robin
Williamson, Mr Neil Infield, Mr David Miners, Mr George Wiginton, Mr Simon Greenwood,
Mrs Alison Stevenson, Mr Richard Greig (Clerk).
Messrs Miners,
Williamson, residents of the London Road, declared a personal interest in
respect of Traffic Calming. Also the
Chairman in respect of Planning Application BA/04/00695 – Minute 1223 below.
Mrs Katherine Gunning, Mr
Gary Marsh, Mr Roland Burke Mrs Sheila Illsley
Page 4 – Minute 1210 should have read, “Refer to Minute 1188 above (Matters Arising)”.
The Minutes were subsequently accepted as a correct and accurate
record.
1208 – It felt that a meeting with Emma Goddard re south east water’s proposed car parking fees for Ardingly Reservoir could be useful. Clerk to liaise. A Friday is normally best for Simon Greenwood.
1209 – Messrs. Miners & Greenwood requested a copy of MSDC’s plans for the playground development.
1214 – CADDIE. Jim Cooke had a write up on this in the recent Parish Magazine.
1220 To
note completion of WSCC Highways Work Programme for Stone Hall Bends
The Clerk mentioned
that the road was now open. Mr
Greenwood said that minor work was still proceeding, especially in respect of
gullies for running off the surface water.
1221 Financial
Matters
a) Cash Book Receipts & Payments for
the month of March 2004 – approved as circulated
b) Bank Reconciliation Statements as at
31.03 04 for all accounts - approved as circulated
c) Receipts & Payments Account for 12
months ending 31.03.04 – approved as circulated. Noted that following successful end of year visit by RBS a new
report format would be added to the programme.
Mr Williamson commented on its format.
d) Forthcoming Audit for year-ended
31.03.04 – in view of c) above agreed that our Internal
Auditor, Mr Richard Land-Smith, be invited to carry out an internal
audit, according to Mazar’s guidelines for same.
1222 Report on Traffic Calming
– update on current situation & approval of Owen Williams quote of £7825
for Detailed Design dated 18.03.04 (Phase 1)
It was consequently agreed that the following costs be accepted and a letter to this effect be sent:
1) £7825 for Detailed Design for Phases 1 & 2 (which includes the HH Road section to Mill Lane)
2) An additional sum of £350 for the production of Consultation Drawings suitable for the Consultation Meeting and
3) £370 for attendance by a Senior Engineer at the Saturday morning Consultation Meeting.
There would be a BPC meeting on
Thursday 3 June to discuss Traffic Calming.
The Clerk would book the Parish Room, initially for Saturday 26th
June & alternatively 10th July for the Consultation
meeting. Agreed quote to be
accepted on receipt of covering documentation.
i) BA/04/00695/FUL Pippins, Oldlands Avenue – Rear single
storey extension – no objection
ii) BA/04/00813/TCA 1 Deanland Road –Line of deciduous trees;
trim lateral branches back to boundary of Wilton Villas (northern side)
Whilst the council has no objection to the trimming of the branches to provide some light to the flats forming Wilton Villas it was also felt that regard should be paid to the wishes of the owner at 1, Deanland Road, to whom the trees belong. The trees form a barrier to the overlooking of the garden at 1, Deanland Road which would be considerable if the trees were thinned too much or severe pruning resulted in damage/ disease.
iii) To consider any additional
applications received prior to the meeting: -
None received.
This would take place in the Parish Room at 7.30 pm. Refreshments to be provided by WI. Speaker from south east water. Mr Williamson as RFO to present details on the financial side. Agendas + copies of 2003 minutes and the new 2003/04 Report to be made available.
1225 To finalise Annual News Letter covering
2003/04 & distribution arrangements
A draft had been circulated and comments collected. All Councillors considered this to be an excellent idea. Format agreed as a folded A4, black & white. Robin Williamson would arrange printing at Worth Abbey. Cost at the time estimate around £70. Coloured “pie charts” as well as the Report to be made available at the Annual Parish Meeting. This Annual Report would subsequently be inserted into the May Parish Magazine and circulated in this way. Additional copies to be made available in the usual village outlets.
1226 Recreation Ground Development – update
on progress
Mrs Illsley & Mr Greenwood requested a copy of the plans. Mr Wiginton mentioned that there had been staff changes within Rupert Browning’s Department. He was watching the situation closely on his return, but did not wish to “push” MSDC too strongly at present. At the appropriate time he would arrange a follow-up meeting with Rupert Browning & members of the Recreation Ground Development Group.
There being no
further business the meeting closed at 10 pm
Signed……………………….
Date………………………….
RG/HS
Revised
following meeting 18.05.04